Best task management app
- Project Management Tools For Mac
- Best Project Management App For Apple Mac
- Best Project Management Ipad App
- Best Project Management App For Mac Free
- Best Apps For Projects
- Project Management Apps For Mac
Read on for our detailed analysis of each app
OmniPlan is a popular project management application developed by The Omni Group. It is available for $149.99 for the Mac, and $74.99 for iOS from the App Store. OmniPlan 3 is ready for iOS 11. Omniplan Software Features. Omniplan has pretty much all the standard features of project management applications. Smartsheet, an online work execution platform, enables project management & task collaboration that is redefining how teams work. Its easy to use interface, coupled with file sharing, gantt charts, kanban view and work automation features have helped it quickly grow into a favorite business app for productivity. Intervals is online task management software that marries time tracking & task management in a collaborative space with powerful reporting. Ideal for small businesses including designers, web developers, consultants, creative agencies, IT services firms, and communications companies that bill on an hourly or per project basis.
For more help choosing project management software for your company check out our project management software scorecard, where you can find the best apps to exactly match your company's needs in terms of pricing, features, and the devices you use. 1 How to Improve Your Computer Skills to Get Ahead in Your Career 2 18 Best Time Management Apps and Tools (2018 Updated) 3 Master These 25 Mac Shortcuts to Work Faster and Smarter 4 7 Clever Goal Tracker Apps to Help You Make the Most of Your Business 5 Evernote vs OneNote: Which Improves Your Productivity Better? Best project management app for iPad. Excellent project management app with Microsoft Project support (import and export of projects). The Gantt charts and gestures are really great.
Whether you're running your own business, a department, or a team, or even just working for yourself, it can be difficult to manage all of the tasks on your to-do list.
This is especially the case where you might have multiple deadlines to work with, and managing the priorities for these tasks can become a challenge as your workload increases.
Luckily there are a number of software packages available that are dedicated toward task management, making it easy to prioritize, organize deadlines, and generally ensure a much smoother workflow.
The result is the improved ability to manage complex tasks, especially for individual projects with multiple needs and requirements, as well as for dealing with multiple projects that each have their own demands.
Here we'll therefore look at the best in task management apps and software, to help make it easier to manage your workload.
- Also take a look at the best project management tools
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1. Centrallo
Easy-to-use
Lets you create and share lists
If you’ve got lots of things happening in your work and personal life at the same time, you should definitely check out Centrallo. Described as a simple and elegant organization app, its main aim is to ‘catch everything life throws at you’.
That may sound like an ambitious goal, but the software certainly has a good crack at achieving this. With Centrallo, you can create as many notes and checklists as you want, and share these private or publicly.
You can also add photos, videos links and voice notes to the lists you create and store in the app, as well as due dates so you never miss a deadline. There’s also the ability to collaborate with team members on tasks within the app. What’s more, you can edit lists from a smartphone or tablet while on-the-go. That way, you should never fall behind with your work (hopefully).
Centrallo offers a free version of the app, but it comes with restrictions: you’re limited to a maximum of 100 notes, small attachments, and only a relatively small amount of cloud storage. That said, you may find 1GB of storage is enough – at least for personal usage. However, if you plan on using this throughout your company, it’s likely you’ll need the premium option. It costs $4.99 monthly or $44.99 annually.
2. Easynote
Streamlined interface
Multiple price plans
Easynote is another easy-to-use task management tool which is nicely affordable. It provides you with the tools to create, assign and track tasks. Targeted at both everyday users and businesses, the app can be used to organize everything from shopping lists to multi-platform projects.
In terms of features, the software allows you to collaborate on tasks, and share files. You can also set deadlines, task dependencies, alarms and reminders, as well as providing feedback to colleagues, and asking for amendments on tasks. What’s more, if you plan on using the software in your business, you don’t need any training. It works straight out-of-the-box.
Easynote claims that the app is used by tens of thousands of people and companies across the globe, including the likes of Samsung, Yamaha, Siemens, Barclays, Unicef and Pfizer.
Just like Centrallo, there’s a free option of the app available, but you only get 1GB of storage and a limit of 10MB when it comes to file uploads. To expand both of these limits, and get better customer support, you can upgrade to the Business plan which offers 5GB of storage and 50MB of file upload for $5 per month, or the Extended product which gives you 10GB/100MB for $10 monthly.
Project Management Tools For Mac
3. Trello
Multi-platform support
Support for different multimedia types
When it comes to business productivity software, Trello is no doubt one of the most popular and widely known offerings on the market. Available on both desktop and mobile devices, the app lets you organize personal and professional tasks. The company lists homework, shopping lists and work projects as a few examples.
The user interface is very friendly and based largely on boards that you create to organize the things you’re working on. You can categorize these based on different topics and tasks, and invite co-workers, friends and family members to collaborate on tasks. Similarly to Centrallo, the app makes use of checklists and to-do cards.
Once you’ve created a board, you can create tasks and assign them to different people. From here, you can comment or receive feedback to ensure you’re on-track with everything. You also have the option to add photos, videos and files to cards, and to look at your lists in a calendar view to monitor deadlines.
Trello is a cloud-based platform that works across a range of platforms and devices, including Windows, Mac, iOS and Android. The app is free to use, and you can create as many boards and lists as you’d like with the free version. However, there are premium products with more features and the ability to attach bigger files, with a Business Class plan costing $9.99 per month and an Enterprise offering running to $20.83 monthly.
Developed for teams
Not cheap
Should you want a task management tool that’s geared more towards business teams, Monday.com is vying for your attention. It’s a more visually-oriented piece of productivity software that lets project managers delegate tasks and keep an eye on the steps their team members are taking to complete tasks successfully.
Best Project Management App For Apple Mac
Using the app, you can generate comprehensive task and to-do lists, share files and communicate with colleagues. The software provides a great deal of insight into projects, letting you add details such as owner status, prioritization and timelines. What’s more, there’s a built-in chat function which allows you to discuss tasks and updates with individual team members and groups.
Taking design cues from Trello, this tool comes with a calendar function as well. This puts all your tasks and deadlines into one place. And to ensure crucial business information doesn’t get into the wrong hands, all data stored in the app is encrypted. Other security features include two-factor authentication, single sign-on and audit logs. For a five-member team and 5GB of storage, you’ll need to pay $25 monthly.
5. Accelo
All-in-one solution
Lack of different pricing options
Marketed as an automation system for businesses, Accelo is a cloud-based platform that lets you manage all your client work from one place. It combines all aspects of a business – such as sales and project management – within a single piece of software.
You can make use of drag-and-drop charts to manage projects, and there’s a project tracking feature that considers outcomes, resources and budgets. You also get a team scheduling tool to delegate tasks among appropriately skilled employees, along with mobile timers and automated timesheets.
Other goodies include an invoicing function that automatically syncs to Xero and QuickBooks, and automated notifications. Accelo offers a free trial so you can test out the service, and the base plan starts from $34 per month billed annually.
Other task management apps to consider
We've only featured five platforms for task management, but there are plenty of other options to consider. This is not least because different software will do things differently and you need to find the one that does this right for your team. Below we'll suggest some alternatives to the ones above, to see if they can help you manage your tasks better instead:
Slack is probably the first to add to this list. Built primarily as a collaboration hub for work, Slack works as a general communication platform. A particular advantage is that as a web app it's accessible from any device regardless of operating system, and its especially geared to use on mobile platforms. This means if organizing your team and bringing them together better can help you get the job done better, then Slack is a definite contender.
Xenforo is a messageboard platform, which may initially seem a little old hat by comparison to more modern apps. However, Xenforo comes with a lot of features installed by default, not least Push Notifications, plus the ability to create separate areas viewable only by staff with the relevant permissions. There are also a wide range of customizations available in terms of looks and functionality, so it's easy to create a center for task management.
Samepage is another good option to consider if you're looking at collaboration to improve efficiency and task management. Centralizing communications in one place, it aims to bring all chat, comments, and coworkers together into manageable teams for whatever projects you need to handle. You can also invite guests into the discussions, as well have walled private areas.
Basecamp aims to go even further than that, providing a range of additional tools such as communications, task schedules, documents & file storage. The aim is to keep everything not just in one place but streamlined as well. By highlighting due dates, upcoming deadlines are easier to find and manage to ensure that multiple projects are completed on time.
Best Project Management Ipad App
Asana is another platform that aims to bring all workflows together in a simple and easy manner to get tasks done. This is helped by the really simple and easy to use GUI which makes it easy to see what needs doing and organize it. As a work management platform it works very well with teams, and allows for the easy scheduling of goals and projects.
- Get your projects under control with our top picks for the best project management software
Project management can get overwhelming quickly, especially if you’re juggling multiple initiatives and deadlines at once. From keeping your team on track to ensuring there is good communication and planning between you and your client, there are tons of project management apps available in the App Store to help you tackle even the most challenging of tasks.
I’ve been using my iPhone and iPad to help me manage teams and keep projects moving for the better part of five years now. While my workflow constantly changes as tools and apps become better and better, here are my favorite project management apps that I just couldn’t do without.
Trello
Best Project Management App For Mac Free
Trello has been an indispensable tool in my workflow for going on three years now. I use it for everything from brainstorming ideas with colleagues to planning editorial and publishing schedules. I also use it as a way for writers to pitch article ideas for App Factor; that way, none of our inboxes get cluttered with unnecessary strings of emails.
In other organizations, I’ve helped implement Trello in many different creative ways. In one scenario, we even used it as a help desk of sorts so IT had a more effective way to communicate with other departments regarding their needs. If someone noticed a site issue, they could easily add a Trello card to the IT board and assign it to the webmaster. They could then communicate via comments and even attach images, due dates and other team members. Again, minimizing the amount of email for everyone.
The only complaint I have about Trello is its lack of a calendar view on the mobile versions. I’d also like to see more granular control over notifications. Regardless, it’s a tool that has been a vital part of my planning process and I can’t imagine my work life without it.
- iOS – Free – Download
- Mac – Web only via Trello.com
Todoist
While I use Trello for planning and plotting out the “big picture,” I rely on Todoist to feed me a steady stream of daily tasks I need to get done. I also have several shared tasks lists with colleagues and clients. I even made one and shared it with my partner for our home remodel. That way we stayed on track with purchasing materials our contractor needed, or special-ordering things so our completion dates didn’t get pushed back.
For consulting projects, I’ve had clients create shared Todoist task lists. I love this because I can comment on tasks and they can reply back with the information I need. This way I don’t have to keep track of information in 10 different places. It also allows them to see me completing tasks in real time, which holds me accountable and gives them the peace of mind that things are getting done on time.
Todoist is a universal download for both iPhone and iPad. There’s also a Mac app available in the Mac App Store. While all versions of Todoist are free to download, you can opt for the premium version for $29 per year. You’ll get refined push notifications, notes, better labeling options, filters, file uploads and more.
- iOS – Free with optional subscription – Download
- Mac – Free – Download
As a side note, if you’re looking for a task-management service that’s geared more toward organizations, or Todoist doesn’t check all your boxes, my second choice would be Asana.
Google Drive
Over the past year, I’ve given in to the pressure of using Google Drive as my main method for sharing and collaborating on files. In terms of shared editing, Google’s implementation is phenomenal and can’t really be rivaled by any other service. You can see changes happening live, view revisions, restore to previous versions, restrict access, share links and so much more.
We have paid Google Apps accounts for App Factor and rely on Google Drive for everything from sharing pay schedules with contributors and documenting site development progress to tracking monthly expenses and revenues for owner contributions.
Aside from installing the Google Drive app, you’ll also want to install Sheets, Docs and Slides. From there, Google Drive will act as a hub for all three. I have them hidden in folders off my main screen and rely on Google Drive to send me notifications on document changes, invitations and to jump to different documents in the respective app. I also have Launch Center Pro actions set up to allow me 3D Touch access to my most-used files.
- Google Drive for iOS – Free – Download
- Google Drive for Mac – Free – Download or on the web via drive.google.com
Slack
Slack is a complete powerhouse when it comes to effective team communication. I’ve used it across several organizations over the past few years and I couldn’t ever go back to anything else. Slack is completely free for teams to get started with and only costs money if you need more file storage, unlimited message history, or other premium integrations.
When it comes to managing teams, you can set up separate rooms and private channels for different groups to communicate. Slack supports file uploads and sharing and integrations with other apps and services such as Trello, Twitter and dozens more. For instance, I have a social Slack channel set up in our App Factor Slack so I don’t have to check anywhere else for Twitter replies. It also allows me to quickly see if there’s a problem with automatic social posting when nothing goes up for a long period of time.
Slack has many invaluable uses for teams and I can’t even scratch the surface in a simple roundup. Seriously, try it. You’ll be glad you did.
- Slack for iOS – Free – Download
- Slack for Mac – Free – Download
OmniPlan
OmniPlan and most of the OmniFocus family of products are pretty much the gold standard when it comes to productivity. While I don’t always have a need for apps as intricate as OmniPlan, there have been several occasions where this app in particular has helped me maintain my sanity.
For example, anytime I’m working on a project that is time-sensitive and contains a ton of moving parts that depend upon each other, OmniPlan gives me an incredibly detailed way to map out tasks to completion. This has helped me foresee roadblocks and potential disasters before they happen.
Best Apps For Projects
OmniPlan allows me to organize resources and set client expectations accordingly. There’s nothing worse than admitting to a client you’ve made a mistake or severely underestimated a bid or time allocation for a project. I’ve caught oversights during planning phases more than once thanks to OmniPlan.
- OmniPlan 3 for iOS – $74.99 – Download
- OmniPlan 3 for Mac – $149.99 – Download
Editor’s note: Be prepared for a steep learning curve if you’ve never used Omni products or task software like OmniPlan before. However, The Omni Group offers incredible documentation for every single one of its products.
Hours
Project Management Apps For Mac
As a freelance consultant, I spend my time juggling several different projects for multiple clients. I also spend quite a bit of time on App Factor. I quickly realized that I needed to allocate my time better based on bid and client expectations, as well as how much money I was making off different projects.
That’s when I started using Hours to gain a better understanding of where I was spending my time compared to where I should be spending it. In a few cases, I was spending far more time on a client project than I ever anticipated, which meant I probably under-quoted them. Not good. It’s not easy to go back to a client and ask for more money.
Hours helped me figure out how much time I was averaging for different kinds of projects and tasks. This led to more accurate quotes and less time on projects that weren’t making me any money.
When managing any project, your time should be treated as your most valuable resource. Hours can help ensure you’re spending it where you should.
- Hours for iOS – Free – Download
This post was syndicated via The App Factor.